Three invoice reminders for three different moments.
Keep the note short. State the invoice number, the amount, and the date. Then stop.
gentle
Gentle check-in
Subject: A quick note about invoice [number]
Hi [Client name],
I hope you are well. I am checking in on invoice [number] for [amount], due [date]. Could you let me know when I can expect payment?
If you need another copy of the invoice, I am happy to send it.
Thank you,
[Your name]
firm
Firm follow-up
Subject: Payment needed: invoice [number]
Hi [Client name],
Invoice [number] for [amount] was due on [date] and is still unpaid. Please arrange payment today, or reply with the payment date.
Let me know right away if there is a problem with the invoice.
Thank you,
[Your name]
final
Final request
Subject: Final payment request: invoice [number]
Hi [Client name],
This is my final payment reminder for invoice [number] for [amount], due [date]. Please send payment or reply by the next business day with a firm payment date.
I will need to pause further work until this is resolved.
Regards,
[Your name]
Use with care
Change the detail to match your contract and client relationship. This is a writing aid, not legal advice.